Administrative Assistant

Avon Avon , TA1 4DY

The successful candidate will provide an efficient and comprehensive administration service to the Planned Works Team and Team Manager.

Main duties:

  • To maintain, create and update records on a variety of manual systems and computerised databases
  • To quality assure information held by the unit in order to ensure the accuracy and validity of data
  • To deal with all post, redirecting as appropriate, providing background papers where necessary and ensuring that all correspondence is actioned promptly and efficiently
  • To receive and deal with telephone and personal enquiries ensuring that information is only disclosed to authorised persons
  • To maintain secure and effective filing systems
  • To assist the Force Vetting Research Officers in conducting initial checks on force systems when necessary
  • Collate and present information for the preparation of invoices
  • Order and maintain stationary supplies for the Unit
  • To arrange meetings, book rooms and taking minutes and distributing where appropriate
  • To produce mail merges, cover the telephones and produce regular monthly reports
  • Collect incoming mail, date stamps and transfer to the appropriate persons and ensure mail is duly dispatched

Essential Skills & Experience needed:

  • Experience of working in an office environment, including the appropriate use of information technology
  • Ability to communicate clearly at all levels and deal with telephone calls and visitors to the department, in a polite and informative manner
  • Ability to use own initiative and manage own workload
  • Ability to adapt in a rapidly changing environment
  • Experience of MS office packages including Outlook, Word, and Excel
  • Ability to carry out a wide variety of administrative tasks efficiently

Job Requirements:
Applicants must have a minimum of 2 years recent experience working within the same or similar capacity
GCSE mathematics and English – Grade C or above, or equivalent
Good ICT skills, in particular typing/Word

Our promise to you:

  • A highly experienced recruitment consultant who will provide you with regular updates about vacancies across the UK
  • Career guidance alongside our free CV writing service
  • Free yearly DBS disclosures
  • Prompt and reliable payroll service
  • Excellent aftercare service
  • £100 referral fee – terms and conditions apply

Due to a high volume of applications we receive, we are only able to respond to applications who meet the needs of our clients

Job Summary

  • Job Salary: £9.30 - £11.59
  • Job Type: Contract
  • Date Posted: 11/01/18
  • Location: Avon Avon , TA1 4DY
  • Job Status: FullTime
  • Closing Date: 12/02/18
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