PA

Hampstead, London
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Job Summary

  • Job Reference: HS371426_1568128622
  • Job Type: Permanent
  • Date Posted: 2019-09-10
  • Location: Hampstead, London
  • Job Status: FullTime
  • Closing Date: 2019-11-09
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  • Tradewind Social Care Recruitment

Synopsis: Tradewind Social Care are currently recruiting for a PA to join the Marie Curie charity situated in London.

Main Duties:

To deal effectively and courteously with all enquiries to the office using own initiative and discretion and pass on information to the Hospice Manager as required

To deal tactfully with routine and ad hoc situations in a sensitive and competent manner

Organising the work, including diary management, for the Hospice Manager

Organising regular external and internal meetings (i.e CCG review meeting, Quality Governance Meeting, Hospice Managers Meetings, Transport meeting, Nutrition meetings etc.)

Ensuring that files and papers are available and up-to-date

To provide secretarial support to the Hospice Manager (including Clinical Governance workstream) by producing correspondence, reports (both monthly and weekly incident reports) and minutes

To be the lead on Sentinel incident reporting system; providing Sentinel and incident reporting training to both clinical and non-clinical staffs; inputting incidents, complaints and compliments; producing weekly incident reports and updating all necessary changes after the weekly incidents review meeting; point of contact for Quality Team for Sentinel enquiries

Producing management and quality reports as required and updating on regular basis

Support the Admin Team Leader with the online Recruitment system 'Advorto' process on behalf of SMT; which involves creating requisitions for vacant posts, forwarding applications to the SMT member; arranging interviews: collecting DBS documentation from successful candidates and ensuring it is forwarded to the HR team; updating 'Advorto' as necessary; uploading interview notes on the system; weekly liaison with HR on the progress of each candidate; completion of New starter forms for nursing staffs; co-ordinate inductions

Responsible for opening posts according to the SOP

To support the Volunteer Administrator with volunteering queries

Responsible for the recording, counting and banking of catering sales, amenity fund and legacy cheques

Book, plan and organise external and internal meetings/events/ exhibitions, ensuring that catering and equipment requirements are arranged or set up as appropriate. Where required to ensure that invoices are raised

Essential Skills & Experience needed:

Must be able to demonstrate competency in general administration and effective use of IT

Effective work with a number of teams

Effective action point/note taking of meetings and committee based work

Strong competence in sourcing and analysing data

Experience of writing and presenting information for reports and briefings to senior management

Experience of self managing work programme to deliver results on time

Desirable to have experience working in NHS commissioning, public health or sexual health services

Excellent oral and written communication skills

Job Requirements:

NVQ level 2 qualification in administration

A minimum of 2 years' administrative experience, including working as part of a team

Apply Contact Us

or call 020 3743 6103

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